Aetna CA MCD Executive Assistant in San Diego, California

Req ID: 45058BR

POSITION SUMMARY

This position provides a wide range of executive administrative duties for management team and departments. Compiles and analyzes complex data for specialized reports, manages calendars and meetings, takes minutes, develops presentation material providing charts and graphs, and coordinate meeting agendas. Composes routine correspondence, file maintenance, answer telephones, coordinates meeting calendars and makes travel arrangements. Serves as a manager delegate, and processes manager activities in e.Service system relative to new hires, onboarding, workspace planning and system access requests. Travel may be required to our satellite office in West Sacramento as well as other Medicaid locations as business requires.

Fundamental Components:

Screens telephone calls, answers routine questions and furnishes informationOpens, sorts, distributes, scans, organizes, prioritizes and responds to mail -Coordinates calendars; scheduling meetings and take minutes, make room reservations and hospitality arrangementsOperates and maintains various office equipmentOrders and maintains office supplies -Significant portion of duties may be in support of basic technical discipline(e.g., sales, underwriting, network, etc.)Organizes and maintains databases, files of supervisor's correspondence, records etc. following up on pending mattersCoordinates land and air travel arrangements -Produces a variety of correspondence, reports, and presentations using the appropriate softwareServes as manager delegate, processing e.Service and HR transactions as needed. Responsible for coordination of meeting agendas and minutes. Accountable for follow-up on issues identified in meetings (e.g., staff assignments, etc.) Communicates and/or coordinates manager's instructions and requests with various individuals and/or departments. Coordinates Managers' outside professional and civic obligations. Prepares specialized reports, gathering, summarizing and analyzing data and developing recommendations for manager. Participates and/or leads special projects. Strong proficiency with MS Office Suite and applications, such as VISIO, SharePoint, PowerPoint, Word, Excel and Project.

BACKGROUND/EXPERIENCE desired:

5+ yrs advanced administrative or technical support experience. Health care, managed care, or other related industry experience is preferred. Familiarity with Medicaid is a plus. Exceptional organization, communication (verbal and written) and time management skills required. Familiarity and experience with human resources processes including, I9 and other new employee onboarding tasks is a plus.

EDUCATION

The minimum level of education desired for candidates in this position is a Associate's degree or equivalent experience.

FUNCTIONAL EXPERIENCES

Functional - Administration / Operations/Document production & distribution/4+ Years

Functional - Administration / Operations/File Maintenance/4+ Years

Functional - Administration / Operations/FE Correspondence / Reports/4+ Years

Functional - Administration / Operations/Mail Processing/4+ Years

Functional - Administration / Operations/Budget coordinator/4+ Years

TECHNOLOGY EXPERIENCES

Technical - Desktop Tools/Microsoft PowerPoint/4+ Years

Technical - Desktop Tools/Microsoft Word/4+ Years

Technical - Desktop Tools/TE Microsoft Excel/4+ Years

Technical - Desktop Tools/Microsoft Visio/4+ Years

REQUIRED SKILLS

General Business/Maximizing Work Practices/ADVANCED

Service/Creating a Differentiated Service Experience/ADVANCED

Technology/Leveraging Technology/FOUNDATION

DESIRED SKILLS

General Business/Applying Reasoned Judgment/ADVANCED

General Business/Communicating for Impact/ADVANCED

Leadership/Fostering a Global Perspective/FOUNDATION

ADDITIONAL JOB INFORMATION

-Demonstrated admistrative assistant experience required -Previous experience working in a start-up environment is a plus -Familiarity with Concur, Arriba and UltiPro applications preferred -demonstrated proficiency MS Office Suite(including PowerPoint, Word, Excel, Visio, SharePoint), strong keyboard navigation skills are required. Aetna Better Health of California is looking for people like you who value excellence, integrity, caring and innovation. As an employee, youll join a team dedicated to improving the lives of the most vulnerable in our population. Our vision incorporates community-based health care that works. We value diversity. Align your career goals with Aetna Better Health of California, and we will support you all the way.

Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Office Support