Aetna Executive Assistant - 38122BR in Wellesley, Massachusetts

Req ID: 38122BR


*Please note: This position is located in our Wellesley MA office and is not a work-from-home opportunity.

Independently provide advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices. Initiates correspondence, resolves complex inquires, coordinates complex meetings and travel arrangements. Coordinates Manager's time commitments both internally and externally. Has authority to handle most issues in Manager's absence.

Fundamental Components:

Strong prior Executive Assistant experience required.

Manages workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager's absence). Monitors status of delegated items to ensure closure. Majority of work involves confidential business material.

Triages telephones calls ensuring that correct action is taken without direction from the Manager. Opens, reads, organizes, prioritizes and responds to mail or directs to appropriate area for response. Monitors status to ensure closure. Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments. Manages daily calendar to ensure that priorities are accomplished and unplanned items are addressed appropriately. Organizes and maintains files for supervisor's correspondence, records etc. following up on pending matters.

Develops and monitors budget for cost center. Prepares complex budget reports. Leads special projects. Authorized to approve expenditures up to assigned dollar amount. In Manager's absence, has authority to handle most issues. Drafts correspondence for Manager's final approval.


5+ years executive administrative support experience.


The highest level of education desired for candidates in this position is a Associate's degree or equivalent experience.


Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.


Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Job Function: Office Support