Aetna Senior Administrative Assistant in Chicago, Illinois

Req ID: 49947BR

This position is in-office in Chicago, IL or Hartford, CT


Provide a wide variety of administrative support for a manager, multiple managers or departments. Compose

correspondence, compile & analyze data, manage calendar and is a delegate for Manager activities in eService.

Fundamental Components include, but are not limited to:

Screens telephone calls, answers routine questions and furnishes information

Opens, sorts, distributes, scans, organizes, prioritizes and responds to mail

Coordinates calendars; scheduling meetings, room reservations, hospitality arrangements

Operates and maintains various office equipment

Orders and maintains office supplies

Significant portion of duties may be in support of basic technical discipline (e.g., sales, underwriting, network, etc.)

Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters

Coordinates land and air travel arrangements

Produces a variety of correspondence, reports, and presentations using the appropriate software

Delegate for Manager Activities in eService/Captura (i.e. HR changes, Time and Attendance etc.)

Collects, compiles, and analyzes data and provides summaries and observations to manager

Budget coordinator: monitors, tracks, and researches

Assists in preparing required budget reporting (e.g., variance, LE's)

May participate in special projects

Significant portion of duties may be in support of advanced technical discipline (e.g., sales, underwriting, network,


Coordinates office facilities including space, lease, furniture, equipment, building and telephone system maintenance

Involved in HR activities for the unit including; job posting, recruiting, interview process, new hire installation, office

setup, annual comp process, organization hierarchy, time and attendance, etc.)

Mentors less experienced administrative support staff


1-3 years administrative or technical support experience; required

Strong Microsoft Office skills; required

1-3 years of administrative assistant, project coordinator, or project manager experience; strongly preferred

Candidate must be a self starter, problem solver and eager to learn; required


The minimum level of education desired for candidates in this position is a Associate's degree.


Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Office Support