Aetna Executive Assistant (Product & Solutions Management area) in Hartford, Connecticut
Req ID: 52535BR
Independently provide advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices. Initiates correspondence, resolves complex inquiries, coordinates complex meetings and travel arrangements in the Product & Solutions Management area. Coordinates Manager's time commitments both internally and externally. Has authority to handle most issues in Manager's absence.
Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments.
Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately. (*)
Manages workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager's absence).
Monitors status of delegated items to ensure closure.
Majority of work involves confidential business material. (*)
Triages telephone calls ensuring that correct action is taken without direction from the Manager(*)
Opens, reads, organizes, prioritizes and responds to mail or directs to appropriate area for response.
Monitors status to ensure closure. (*)
Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters. (*)
Develops and monitors budget for cost center(s).
Prepares complex budget reports. (*)
Leads special projects
Authorized to approve expenditures up to assigned dollar amount. (*)
In Manager's absence, has authority to handle most issues. (*)
Drafts correspondence for Manager's final approval (*)
denotes essential functions
5+ years executive administrative support experience.
The highest level of education desired for candidates in this position is a Bachelor's degree or equivalent experience.
Functional - Administration / Operations/Travel/4-6 Years
Functional - Administration / Operations//4-6 Years
Functional - Project Management/Time Management/4-6 Years
Technical - Desktop Tools/Microsoft Outlook/4-6 Years/Power User
Technical - Desktop Tools/Microsoft PowerPoint/4-6 Years/Power User
Technical - Aetna Applications/Ariba Buyer - Requisition/1-3 Years/End User
Technical - Aetna Applications///
General Business/Applying Reasoned Judgment/ADVANCED
General Business/Communicating for Impact/ADVANCED
General Business/Maximizing Work Practices/ADVANCED
Leadership/Driving a Culture of Compliance/ADVANCED
Leadership/Collaborating for Results/FOUNDATION
ADDITIONAL JOB INFORMATION
Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.
We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.
Together we will empower people to live healthier lives.
Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.
We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.
Benefit eligibility may vary by position. Click here to review the benefits associated with this position.
Aetna takes our candidates's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.
Job Function: Office Support