Aetna Executive Assistant (Product & Solutions Management area) in Hartford, Connecticut

Req ID: 52535BR

POSITION SUMMARY

Independently provide advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices. Initiates correspondence, resolves complex inquiries, coordinates complex meetings and travel arrangements in the Product & Solutions Management area. Coordinates Manager's time commitments both internally and externally. Has authority to handle most issues in Manager's absence.

Fundamental Components:

Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments.

Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately. (*)

Manages workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager's absence).

Monitors status of delegated items to ensure closure.

Majority of work involves confidential business material. (*)

Triages telephone calls ensuring that correct action is taken without direction from the Manager(*)

Opens, reads, organizes, prioritizes and responds to mail or directs to appropriate area for response.

Monitors status to ensure closure. (*)

Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters. (*)

Develops and monitors budget for cost center(s).

Prepares complex budget reports. (*)

Leads special projects

Authorized to approve expenditures up to assigned dollar amount. (*)

In Manager's absence, has authority to handle most issues. (*)

Drafts correspondence for Manager's final approval (*)

  • denotes essential functions

    BACKGROUND/EXPERIENCE desired:

    5+ years executive administrative support experience.

    EDUCATION

    The highest level of education desired for candidates in this position is a Bachelor's degree or equivalent experience.

    FUNCTIONAL EXPERIENCES

    Functional - Administration / Operations/Travel/4-6 Years

    Functional - Administration / Operations//4-6 Years

    Functional - Project Management/Time Management/4-6 Years

    TECHNOLOGY EXPERIENCES

    Technical - Desktop Tools/Microsoft Outlook/4-6 Years/Power User

    Technical - Desktop Tools/Microsoft PowerPoint/4-6 Years/Power User

    Technical - Aetna Applications/Ariba Buyer - Requisition/1-3 Years/End User

    Technical - Aetna Applications///

    REQUIRED SKILLS

    General Business/Applying Reasoned Judgment/ADVANCED

    General Business/Communicating for Impact/ADVANCED

    General Business/Maximizing Work Practices/ADVANCED

    DESIRED SKILLS

    Leadership/Driving a Culture of Compliance/ADVANCED

    Leadership/Collaborating for Results/FOUNDATION

    ADDITIONAL JOB INFORMATION

    Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

    We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

    Together we will empower people to live healthier lives.

    Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

    We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

    Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

    Aetna takes our candidates's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Office Support