Aetna Executive Assistant in Hartford, Connecticut
Req ID: 50502BR
Office Based in Hartford, CT
Aetna has an exciting opportunity for a dynamic and experienced Executive Assistant. This position supports the HR leadership team for the HR's Corporate, International and Compensation areas. This role requires a high degree of professionalism and the ability to maintain confidentiality.
The core functions of this job include, but are not limited to:
Manage incoming work to ensure to ensure priorities are accomplished and unplanned items are addressed appropriately (particularly in Manager's absence).Draft correspondence for Manager's final approval (*) Monitor the status of delegated items to ensure closure. Maintain leaders calendars, including independently creating, rescheduling , and prioritizing appointments for both internal and external commitments, ensuring priorities are accomplished and unplanned items are address appropriately. Triage telephone calls ensuring correct action is taken without direction from the Manager Open, prioritize and respond to mail/email and/or direct to the appropriate area for response. Organize and maintain leaders' correspondence, records etc., following up on pending matters. Manage the budget for multiple cost centers, including forecasting and monitoring spend throughout the year. Lead special projects. Anticipate and coordinate end-to-end travel needs including travel, hotels, comprehensive directions, commuting time and ground transportation, etc. Approve expenditures for department up to assigned dollar amount.In Manager's absence, has authority to handle most issues.
Must have 10+ years of executive administrative support experience, including supporting a team of individuals. Must be mature and capable of working independently. He/she must be collaborative and capable of working across all levels of the organization. Excellent written and verbal communication skills essential.
The highest level of education desired for candidates in this position is a Associate's degree or equivalent experience.
Functional - Administration / Operations/Budget coordinator/4-6 Years
Technical - Desktop Tools/Microsoft Word/7-10 Years/End User
Technical - Desktop Tools/Microsoft PowerPoint/7-10 Years/Power User
Technical - Desktop Tools/TE Microsoft Excel/7-10 Years/End User
General Business/Applying Reasoned Judgment/ADVANCED
General Business/Communicating for Impact/ADVANCED
Leadership/Collaborating for Results/FOUNDATION
Service/Creating a Differentiated Service Experience/ADVANCED
Service/Demonstrating Service Discipline/FOUNDATION
Service/Providing Solutions to Constituent Needs/ADVANCED
ADDITIONAL JOB INFORMATION
Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.
We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.
Together we will empower people to live healthier lives.
Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.
We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.
Benefit eligibility may vary by position. Click here to review the benefits associated with this position.
Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.
Job Function: Office Support