Aetna Sr. Admin Assistant in Hartford, Connecticut

Req ID: 54182BR


This position is critical for providing a wide variety of administrative support functions for the leadership team of the Value Based Solutions and Medicare Network Operations department.

The Sr. Administrative Assistant will report to the Executive Director who supports the West Territory leadership, but will provide broad support for the department.

Fundamental Components:

Serve as delegate for Manager Activities in eService/UltiPro (HR changes, Time and Attendance, travel arrangement and expenses, etc.)

Collect, compile, and analyze data and provide summaries and observations to managers

Perform event management activities such as reserving conference rooms, ensuring rooms have audio/visual/electrical equipment needed, ordering/reserving meals, ensuring building and parking access, etc.

Help schedule and coordinate complex meetings that require several busy executives

Coordinate office facilities including space, lease, furniture, equipment, telephone and supplies

Involved in HR activities for the unit including job posting, new hire installation, office setup, annual comp process, organization hierarchy

Coordinate schedules with other administrative support ensure daily on-site coverage in Hartford

Maintain departmental materials such as list of employees and organization charts

Order supplies and help ensure proper functioning of equipment such as copiers

Assist with special projects (e.g., developing department SharePoint or Unily site)


1-3 years work experience, such as administrative or technical support experience

Microsoft Word, PowerPoint and Excel advanced skills

Outstanding verbal and written communication skills, including formal presentations for all levels of management

Strong attention to detail

Ability to influence diverse teams and build strong relationships

Demonstrated proactive, creative strategic/systemic thinking

College degree preferred, high school diploma required


The highest level of education desired for candidates in this position is a High School diploma, G.E.D. or equivalent experience.


Functional - Communications/Employee communications/1-3 Years

Functional - Administration / Operations/Data Entry/1-3 Years


Technical - Desktop Tools/Microsoft Outlook/4-6 Years/Power User

Technical - Desktop Tools/Microsoft Word/4-6 Years/Power User

Technical - Desktop Tools/TE Microsoft Excel/4-6 Years/Power User

Technical - Desktop Tools/Microsoft PowerPoint/4-6 Years/Power User

Telework Specifications:

May occasionally work at home only if coordinated with other administrative support and if approved by management.


This is an entry level opportunity to join a team that is pioneering the transformation of healthcare by partnering with our local markets to create the best possible member and provider experience. It's a great opportunity for someone who is nimble, flexible and able to learn new skills.

Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidates's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Office Support

Aetna is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veterans status.