Aetna Administrative Assistant in San Diego, California

Req ID: 55744BR


Provide a wide variety of administrative support for Chief Medical Officer & VP of Medical Management. Composes routine correspondence, compiles data for routine reports, time management, coordinates meeting agendas, assists in developing presentation materials, file maintenance.

Fundamental Components:

  • Provides a wide variety of administrative support

  • Produces a variety of correspondence, compiles data for routine reports, time management, coordinates meeting agendas, takes minutes and assists in developing presentation materials using the appropriate software, file maintenance.

  • Collects, compiles, and analyzes data and prepares various management reports.

  • May participate in or lead special projects.

  • Manager delegate access and involvement in various in various HR activities including; job posting, recruiting, interview process, new hire onboarding, office setup, organization hierarchy, time and attendance, etc.

  • Coordinates travel arrangements and expense report submission.

  • Screens telephone calls, answers routine questions and furnishes information

  • Opens, sorts, distributes, scans, organizes, prioritizes and responds to mail

  • Coordinates calendars; scheduling meetings, room reservations, hospitality arrangements

  • Operates and maintains various office equipment

  • Orders and maintains office supplies

  • Organizes and maintains files of supervisor(s) correspondence, records etc. following up on pending matters

  • Produces a variety of correspondence, reports, and presentations using the appropriate software


  • 2-3 years experience as an administrative assistant.

  • Ability to work independently in a fast-paced environment; excellent organizational and communication skills to manage multiple tasks and matters.

  • Strong calendar/time management and follow-up skills; strong problem-solving skills.

  • Exercise confidentiality in all situations.

  • College degree a plus


The highest level of education desired for candidates in this position is a High School diploma, G.E.D. or equivalent experience.


Functional - Administration / Operations//1-3 Years

Functional - Administration / Operations/Document production & distribution/1-3 Years

Functional - Administration / Operations/FE Correspondence / Reports/1-3 Years

Functional - Administration / Operations/File Maintenance/1-3 Years


Technical - Desktop Tools/Microsoft Outlook/1-3 Years/Power User

Technical - Desktop Tools/Microsoft PowerPoint/1-3 Years/Power User

Technical - Desktop Tools/TE Microsoft Excel/1-3 Years/Power User

Technical - Desktop Tools/Microsoft SharePoint/1-3 Years/End User


General Business/Applying Reasoned Judgment/FOUNDATION

General Business/Communicating for Impact/ADVANCED

Service/Demonstrating Service Discipline/FOUNDATION


General Business/Maximizing Work Practices/ADVANCED

General Business/Turning Data into Information/FOUNDATION

Service/Creating a Differentiated Service Experience/ADVANCED

Telework Specifications:

Position #6085


Join an exciting new and growing health plan that supports our most vulnerable populations. Be part of a team that makes a difference every day in the lives of the members we serve and in supporting each other in the work!

Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidates's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Office Support

Aetna is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veterans status.