Aetna Executive Assistant - Global Security in Wellesley, Massachusetts

Req ID: 57374BR

POSITION SUMMARY

Office Bases Woonsocket RI or Wellesley MA

Aetna wants to join you in the next step in your career path! Exciting opportunity to join Aetna's Global Security team supporting senior leadership.

The Global Security Executive Assistant will independently provide advanced, diversified and confidential administrative support requiring experience, skill and knowledge of organization operations, policies and practices. Initiate correspondence and coordinate complex meetings and travel arrangements both internally and externally. Provide a wide range of administrative duties for manager(s) with regional and national locations. Compile and analyze data for specialized reports, develop presentation material including organizational charts and coordinate meeting agendas.

Fundamental Components:

  • Majority of work involves confidential business material. (*)

  • Manages workflow for incoming items to ensure that issues are directed to the appropriate area while monitoring the status to ensure closure. (*)

  • Coordinates land and air travel arrangements (*)

  • Coordinates mangers' outside professional and civic obligations

  • Authorized to manage calendars, making all changes independently, for both internal and external executive time commitments while ensuring that priorities are accomplished, and unplanned items are address appropriately. (*)

  • Screens telephone calls, answers routine questions and provides information to employees and external customers (*)

  • Assists with follow-up on issues identified in meetings (e.g., staff assignments, etc.)

  • Drafts correspondence for managers final approval (*)

  • Coordinates office facilities including meeting planning, space reservations, leases, furniture, equipment, building and telephone system maintenance

  • Involved in HR activities for the organization including; job posting, recruiting, interview process, new hire installation, office setup, quarterly reporting, annual comp process, organization hierarchy, time and attendance, etc.

  • May be authorized to approve expenditures up to assigned dollar amount

  • Proof reads emails, PowerPoint presentations, Word documents for errors

BACKGROUND/EXPERIENCE desired:

5+ years executive administrative support experience.

EDUCATION

The highest level of education desired for candidates in this position is a Associate's degree or equivalent experience.

TECHNOLOGY EXPERIENCES

Technical - Desktop Tools/Microsoft Outlook/4-6 Years/End User

Technical - Remote Access/Cisco VPN (hardware and software suite)/1-3 Years/End User

Technical - Desktop Tools/Microsoft Word/4-6 Years/End User

Telework Specifications:

Locations to consider: Woonsocket, RI or Wellesley, MA

ADDITIONAL JOB INFORMATION

Exciting opportunity for highly motivated individual to support leaders and staff in an evolving organization. Excellent opportunity to increase skill set, work with other talented individuals, learn about security and be a part of a team that fosters collaboration and culture.

Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidates's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Office Support

Aetna is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veterans status.